Individual Income Tax Checklist




For taxpayer and spouse:

  1. Full name

  2. Social Security Number

  3. Date of birth

  4. Street address

  5. E-mail addresses

  6. Phone number

  7. Occupation

  8. Filing status (single, married filing jointly, head of household, or married filing separately)

  9. Bank name, account type (checking, savings or IRA), routing and account numbers for direct deposit of refund or direct debit of taxes due

  10. Do you wish to allocate $3 to the Presidential Election Campaign Fund?

  11. Would you like your tax due direct debited? Would you like your refund direct deposited? Would you like your estimated quarterly taxes, if applicable, direct debited?

  12. Mandatory for NY clients: license or ID number; the issuing state; the issue and expiration dates; and, for NYS-issued licenses and IDs only, the document number (bottom right, or on the back). If you don't have a driver's license or state-issued ID, please indicate. This is optional but recommended also for: MA,CA,LA,IL,MO,NJ,OH,KS,OR,VA. (They say it makes refunds faster)

  13. Please provide a copy of your last year’s income tax return

  14. Please provide a signed copy of my Engagement Letter.


For each dependent for which you may claim a tax exemption:

  1. Full name

  2. Social Security Number

  3. Date of birth

  4. Relationship to taxpayer




  1. Salaries and wages – Form W-2

  2. Interest – Form 1099-INT

  3. Dividends – Form 1099-DIV

  4. Stock sales – Form 1099-B* *Please provide your cost basis if not shown on Form 1099-B.

  5. State income tax refunds

  6. Unemployment compensation – Form 1099-G

  7. Social Security benefits – Form SSA-1099

  8. Pension benefits or IRA distributions – Form 1099-R

  9. Cancellation of indebtedness – Form 1099-C

  10. Miscellaneous income: jury duty, gambling winnings, Medical Savings Account, scholarships, hobbies, etc.

  11. Any other “official looking” documents not listed above


Business income and expenses:

  • Partnership/Multi-Member LLC – Schedule K-1

  • S-Corporation – Schedule K-1

  • Trust or estate – Schedule K-1

  • Sole Proprietorship/Single-Member LLC – Please provide the following:

  1. Your business name, address, and EIN (if you have one)

  2. Brief description of the business’ principal activity, and product or service

  3. Gross receipts or sales (ie, total income)

  4. Beginning and ending amount of inventory, plus purchases made for the year (For printmakers, jewelry-makers, and others outside the category of "Independent Artists, Writers and Performers")

  5. Expenses, including but not limited to:

  • advertising/marketing

  • asset purchases (such as phones, computers, or equipment): provide date purchased, price, and description

  • contract labor (amounts you paid people to work for you)

  • dues or subscriptions

  • insurance premiums (including health)

  • legal and accounting fees

  • meals/entertainment

  • postage

  • printing

  • professional development

  • repairs

  • rents

  • supplies

  • taxes and licenses

  • telephone & internet

  • travel

  • utilities

  • website hosting

  • for home office, please provide:

    • total square footage of your home and

    • the square footage of your office space

    • Please indicate the date you began using your home office for business

  • If you use your vehicle for business purposes, please:

    • indicate the date you began using your vehicle in your business, and

    • either: a) the total actual expenses, such as gas, repairs, lease payments, etc.,

    • or b) both total miles and business miles driven this year


Rental income and expenses:

  • Physical address of each property

  • Number of days rented during the year, per property

  • Number of personal-use days during the year, per property

  • Type of property (single-family residence, multi-family residence, vacation rental, commercial)

  • Gross rents received per property

  • Expenses per property, including but not limited to: advertising, cleaning and maintenance, management fees, legal and professional fees, mortgage interest paid, insurance, repairs, supplies, and utilities



  • Did you buy or sell a house or other real estate? If so, please provide a copy of the HUD settlement statement.

  • Did you make any energy-efficient home improvements? Please include a copy of receipts. (solar, windows, etc.)

  • Did you earn any income outside of the United States? If so, please provide details.

  • Did you have a foreign bank account in 2016? Please provide foreign bank account information - location, name of bank, account number, peak value of account during the year.

  • Did you receive any letters or notices from the IRS last year? If so, please provide copies.

  • Did you move last year? If so, was it for work and did you have unreimbursed moving expenses?

  • Did you receive or pay alimony? If so, please provide details.

  • Did you adopt a child? If so, please provide details.

  • Did you suffer a catastrophic loss (theft, natural disaster)? Please provide details, including amount of  insurance reimbursements.




Health insurance coverage

  1. Please provide Form 1095-A if you received one.

  2. If you did not receive a Form 1095-A, please provide documentation demonstrating that you had qualifying health care coverage for all members of your tax household during the year

  3. For any month that you did not have qualifying coverage, please provide the Exemption Certificate Number (ECN) that you received from the Marketplace.


Child care expenses

  • For each provider, please list the name, address, amount paid, and federal tax ID number.


Medical (this applies to you only if you itemize, and expenses exceeded 10% of your income, 7.5% if over age 65)

  • Insurance premiums

  • Fees paid to physicians & dentists

  • Medicine & prescriptions

  • Miles driven for medical care


Taxes paid

  • State and local income

  • Real property

  • Personal property


Interest paid

  • Please provide Form(s) 1098 for mortgage interest and student loan interest.


Charitable contributions

  • For each charity, please provide the name, address, and amount donated.


Other contributions


Taxpayer IRA Contributions

□Traditional □Roth $____________ Date(s) paid: _____________

Spouse IRA Contributions

□Traditional □Roth $______________ Date(s) paid: ______________


Taxpayer health savings account (HSA) contribution

$___________ Date(s) paid: ____________

Spouse health savings account (HSA) contribution

$_____________ Date(s) paid: ____________


Estimated income tax payment amounts

1st Quarter IRS: ________________State: ______________________

2nd Quarter IRS: ________________State: ______________________

3rd Quarter IRS: ________________State: ______________________

4th Quarter IRS: ________________State: ______________________


Are there any questions or concerns you have about your taxes this year? Please note.